Administrative Coordinator Position Description 

Since 1992, Aurora Chorus has honored the strength and beauty of women’s lives through the fine art of choral singing. Aurora was founded on the belief that music can be a powerful instrument of peace—locally, globally, and in the hearts of all who sing and all who listen. In an atmosphere of personal growth and cooperation, Aurora is proud to provide both novice and experienced singers with an unparalleled opportunity to expand and transform a love of singing into an understanding and appreciation of healthy vocal production, choral technique, musical expression, and musical literacy. 

Part-time/Hourly - 20 hours per week Compensation: $22-$27/hour based on experience 

The administrative coordinator position is a central gathering point for projects, history, and chorus to-do lists. This position may recruit volunteers, help make necessary decisions, and pilot projects as required. Among duties assigned to the administrative coordinator are: 

General Administrative Support 

  • Manages the mail, checking the PO box, forwarding mail as appropriate 

  • Handles several business email addresses 

  • Attends all major meetings with the Board, ACT (Aurora Coordinating Team) 

  • Attend the chorus’ once-a-week rehearsals

  • Coordinate with Chorus Coordinator on supporting recruitment and training of volunteers

  • Maintains paper files in our store room 

  • Maintains Google docs files + historic electronic files 

  • Maintains/updates the website 

  • Maintain/update ticketing service 

  • Social media account management (Facebook + Instagram) Finance/Donors 

  • Makes donation deposits as needed 

  • Run reports from Donorview

  • Coordinate with the Board on monthly donation receipts and thank you’s 

  • Year-end donation receipts mail merge, printing, and mailing Concert/Production 

  • Coordinate all front of house activities for concert days, including supplies,  decorations, ticket sales, and post concert reception 

  • Work with the artistic director and stage manager to set concert hall + reserve  seating 

  • Work with board members to create program, coordinate printing and pickup, and  distribution 

  • Handle all ticket sales through square system 

  • Work with Chorus Coordinator to support volunteers 

  • Post concert ticket sales reconciliation